The Contract Specialist/Administrative Assistant is responsible for coordinating and performing administrative assistant duties necessary to insure operation of the administrative office. Administers contracts based on corporate and legal standards. Maintains policies and ensures compliance with regulatory guidelines. Facilitates contract and policy review and approval.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintains, updates and makes revision to the contract database.
Reviews contracts and agreements and confers with leadership and corporate legal counsel regarding contract modifications based upon corporate and legal standards. Works closely with corporate legal counsel on proposed hospital contracts. Prepares final documents for signature and execution of such contracts and Business Associate agreements.
Administers, modifies, tracks, and closes out various proposed and current contracts.
Performs all general administrative duties including the preparation of responses to routine correspondence, composing and typing memos, letters, reports, contract, minutes, meeting agendas, etc., filing with accuracy and on a timely basis.
Completes assigned projects and provides analytic support and report preparation for Administrative Team.
Attends assigned committee meetings including, Facility Ethics & Compliance Committee, Board Quality Committee, etc. Coordinates scheduling, prepares meeting packets and takes minutes.
Makes arrangements for meetings, conferences, seminars and programs held inside and outside hospital for administrative office.
Establishes and maintains files in a neat and orderly fashion. Makes all corrections or additions to rosters, lists and schedules. Finalizes and coordinates copying, collating and distribution of documents and facsimiles.
Opens and sorts department mail, directs information to appropriate parties and handles routing of materials as necessary. Maintains purchase orders, check requests, printing requests, etc.
Greets visitors to the office. Receives phone calls and directs to the appropriate party. Maintains an appropriate follow-up system.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High School diploma or equivalent required. Minimum three years of experience as an Administrative Assistant required.
Experience in a hospital setting preferred.
Experience and knowledge of personal computer, Microsoft Word and Excel and keyboard. Accurate typing speed of 70 wpm.